Frequently
Asked Questions:
-
What are your capacities?
Our capacities are:
32 - 40 for Red Room only
300 for ceremony
400 for seated dinner
500 for cocktail/stand-up reception
- What
is the Red Room?
The Red Room is housed within 12 West Main and is a great
alternative to hosting events at your home or business. It provides an intimate
and elegant setting for events such as baby showers, wedding showers, luncheons
and club/business meetings. Call 336-475-8940 for a tour and/or additional information.
-
Is there a clean up fee in addition to the rental charge? How much is it? Who
is responsible for clean up? Yes, there is a $300.00 REFUNDABLE clean-up/damage
deposit. It is your responsibility (along with your caterer) to leave the facility
as you found it.
-
What is required to reserve a date?
A $25.00 non-refundable deposit will hold a specific booking for 7 days. One half
of your rental is due to reserve a date. The balance of the rental rate is due
two weeks (14 days) in advance of your event.
-
Are there refunds? There are no refunds on cancelled or postponed events.
However, in the event that inclement weather or other uncontrollable circumstances
make it impossible for your scheduled event to occur, 12 W. Main will allow you
to reschedule the event to another time, if available.
-
Is smoking allowed in the building? Smoking is prohibited inside the building
at all times. Evidence of smoking inside the building will result in partial/full
loss of damage deposit. We will provide smoking urns outside the front entrance
and there is a small park with benches for sitting within several steps of our
front entrance (you do not have to cross the street).
-
How do I see the property? 12 W. Main is shown by appointment only. We
are available to meet almost any schedule to view the property. Call 336-475-8940
and leave a message and someone will return your call.
-
Can I have pictures emailed to me or my family or wedding guests? Yes,
send us an email and we will email you (or them) back a link to 20 photos of the
property. There is no charge for this service.
-
Are there restrictions regarding caterers? All caterers not on our preferred
list MUST sign our "outside catering agreement". (THERE ARE NO EXCEPTIONS TO THIS
RULE). It is your responsibility to get agreement to caterer, get agreement signed
and returned to us by time outlined in contract. There is a $300.00 charge for
outside caterers. If you use caterer from our preferred list there is no additional
charge and we DO NOT mark up the catering. Your caterer must remain onsite for
the entire event.
-
How does a caterer earn preferred status? By using our facilities and abiding
by their responsibilities outlined in the agreement.
-
Are there any decoration restrictions for the interior and exterior of the
building? Yes, there are some restrictions for decorating the interior walls
as well as the exterior. For example, our walls are old (the building was built
in 1930's) so we do not allow you to attach decorations to the walls, but we do
allow you to customize our hall to personalize your event. We will go over all
this when you view the property.
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- Where
do I park? Event parking
is available in the Bell Tower lot (directly across from the world famous "Thomasville
Big Chair") and the Depot lot, both of which are located approx. one block from
our front entrance. Parking is also available in the City Hall lot behind the
building after 5 pm and on weekends. In addition, parking is available on the
streets in front and all around town.
- Do
you assist or recommend vendors?
We will gladly share our thoughts and suggestions at no charge but we allow you
to control the event. We are happy to provide a list of vendors to help you in
planning your event: photographers, videographers, musical bands of all types,
instrumentalists, event coordinators, florists, music, disc jockeys, make-up/hair,
wedding cakes etc.
- Is
alcohol allowed? Yes, it
is but clients are responsible for hiring a licensed bartender to serve all alcoholic
beverages. The client is responsible for obtaining all necessary ABC permits and
must provide 12 W. Main with a copy of said permit. Bartender must meet with a
managerial staff member of 12 W. Main at least 30 days prior to your scheduled
event. We do not mark up the price of the alcohol.
- Are
there hotels close to the facility? How about airports? Thomasville has several
hotels and there are hundreds of rooms in nearby High Point, Greensboro, Lexington
(try the BBQ) and Winston-Salem. We are approx 30 mins from Greensboro airport
and 1 hour 30 mins from Charlotte airport.
- What
about rehearsal times? We have a free one hour rehearsal allowed Tuesday through
Thursday after 5 pm if the facility is available. This may be booked anytime,
when available. Paid rehearsal times may be scheduled on Friday, Saturday and
Sunday for $100.00 per hour, if available. A maximum of two hours may be booked
for rehearsals. Paid rehearsals may be booked no more than 30 days prior to your
event.
- What
is a room reset and who is responsible for this? A room reset is, for example,
if you are having your wedding and reception both at 12 W. Main and need the furniture
moved from ceremony seating (theatre-style) to reception seating (tables and chairs).
Client must reset furniture or hire our workers at $100 per hour with the minimum
of one hour.
- What
does my rental include? It includes rental of our facility, a staff member
available by phone for the duration of the event, set-up of tables and chairs
(one time) following a floor plan that we have arranged with you and a 12 W. Main
staff member to provide 1 ½ hours to assist you in floor plans. We can provide
additional time at $100 per hour (min one hour). Our fee also includes up to 25
tables and up to 300 chairs. If you have more than 250 people we do require an
upcharge due to needing more tables. The fee also includes up to up to 25 table
linens and linens for food tables. Our table linens are a cream/ivory color and
our serving linens are black. You are free to bring in certain color linens at
your cost. Delivery of linens must be pre-arranged with staff or delivered by
client.
- Can
we bring in arches, props etc? Yes they are allowed but delivery must be pre-arranged
at 12 W. Main's discretion. People and manpower to unload items are to be provided
by client. Nothing may be left in building after the event without prior written
approval.
- Are
there any items on site that we may utilize in our event? Yes, we have multiple
items that we will gladly provide at no charge. Items will be shown during tour.
- Can birdseed
be thrown? Birdseed may only be thrown outside the facility. It is not allowed
to be used inside the facility. Bubbles may be used. At no time is rice allowed
to be thrown. Flower petals may be used inside the building but the client is
responsible for the clean up of these items.
- Are
fog or smoke machines allowed? No. But we do allow dry ice to be used.
- What
is with all the stars? We want everyone to feel like a star.
To
review our facility guidelines, click here.
To
view photos of 12 W. Main, click here.
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